Writing a Resignation Letter? Here’s how to preserve a positive and graceful exit -

Writing a Resignation Letter? Here’s how to preserve a positive and graceful exit

Congratulations, you have been offered and accepted a new opportunity that will take you onto the next stage of your career! WELL DONE!

Whatever the circumstances of your departure, to resign from your role properly you will nHandshaking-circleeed to put it in writing. The sooner the better – as you can confirm a new start date for your future employer and get the ball rolling.

In order to maintain a positive and graceful exit, a letter of resignation often consists of: thanking the employer for the opportunities provided, mentioning your experiences gained at the company and how you have enjoyed your time there.

Frequently, resignation letters will also offer help in the transition process for the employer, such as: recruiting or training the new replacement. As a result, both the employee and the employer can leave the situation with closure, a sense of respect and amicability.

Take note: resignation letters are not an appropriate place for complaints or critiques of the employer or co-workers.


Below are my top tips for writing a resignation letter:

• Keep it short and concise – save any feedback for an exit interview.

• Check the terms of your contract and align dates accordingly.

• Keep it professional and address your manager formally.


Adding further information regarding your experiences at the company:
For example, if you have worked with the company for several years or you are leaving over an extended notice period, you may want to add the following:

“Although this has been a difficult decision to make, I have been offered an opportunity that I believe will help me reach my long – term career goals. I hope you will understand my reasons for moving on.” interview

• “If there are any areas in particular that you would like me to focus on during my notice period, please let me know.”

“I have enjoyed being a part of the team and I am thankful for the opportunities you have given me during my time here. I owe a great deal to the company and wish you all the best in any future endeavours.”

Handing in your resignation may seem scary and an apprehensive process, but it is a required step in the transition to your next role.


Exit Interview:
Following this, be prepared to agree to an exit interview before your departure. This is where your current employer can find out why you’re leaving and make sure everything has been prepared and arranged for the new starter.

Feedback should be actively encouraged, as it’s a chance for your employer to learn: what they’re doing right, where they can improve and resolve any issues you may have – in a friendly and constructive manner.


Following these tips, please find below a template you can download to assist you in writing your letter.


For any more help regarding preserving a positive and graceful exit please contact me laura circleat: laura@cumminsmellor.co.uk or call me on: 01254 239100.

Good luck!

Laura Signature







Click this link: Resignation Letter Template.



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